o create a new concept, click the "Add new concept" button, or an existing concept (which you have permission to edit) may be edited by clicking the pencil button in its row, or clicking the edit button after viewing the concept.
Documentation
The first section is documentation describing the meaning, authorship, validation, etc. of the concept. This section must be completed and saved, with at least the mandatory fields filled in, before any codes can be added to the concept.
Permissions
The permissions section will show who created the concept and, therefore, owns it. Only the owner can modify permissions. There can be only one owner of a concept, but the owner has the ability to assign ownership to someone else. This may be useful if they are no longer actively involved in working on it.
A concept can also be associated with a group, if you are a member of any groups. Groups can be set up for a project that wants to work together and share concepts within their team, but does not want to share the work more widely yet. Groups are currently set up manually by the Concept Library administrators. Please contact us via the SAIL Helpdesk if you would like a concept library group set up.
The owner always has full access to the concept, and the owner can also choose to assign view or edit permissions to the group (if applicable), as well as everyone. Note that "everyone" means everyone with a log in to the Concept Library tool. It doesn't make the concept publicly available on the web. In the future, we plan to create a way to publish concepts on the web, but it won't be via this "everyone" permission setting. It will be a new feature, and all users will have the chance to make a decision on what material to publish.
Changes to permissions apply to all versions of a concept. If you previously shared your concept, but then remove this access, all previous versions are no longer visible within the library. (Of course, someone may have already downloaded and used the concept, something that the tool cannot prevent).
Components: Adding Codes
Once the basic documentation is saved, one or more components can be added.
- Select codes individually + import codes - This type allows the user to manually select which codes will be added. This is done either by a search for codes, and then selecting which codes from the search results to include; or by uploading a CSV.
- Search existing codes - this allows searching either the code or the description. Two types of search are allowed.
- Simple search implements a syntax like SQL like. % matches any characters, while _ matches any one character. To search for a string containing a particular word, use an expression such as %diabetes%. Simply searching for "diabetes" will only match a field whose exact contents is just the word diabetes. More information on SQL Like can be found here (the section on "Like" only).
- POSIX regex implements a full (POSIX extended) regular expression syntax, allowing matching by powerful, flexible rules. There are many documentation and tutorial resources online for regexes. Wikipedia's summary is a useful starting point.
- Upload codes from CSV - Click on the upload CSV tab, and you can select and load a CSV file with two columns (code and description). You can also select whether the file has column headings (which will exclude the first row).
- Search existing codes - this allows searching either the code or the description. Two types of search are allowed.
- Expression match - This type also allows finding codes by a search, as described in the previous section, but all codes that match the search will be included. If you do want to include all codes that match, using this type is preferable, as it will result in a simpler rule defining your concept
- Query builder - with this type, multiple rules that define a concept can be entered. The rules can be logically combined with AND and OR, as well as negated with NOT. The drop down box allows you to select any column in the lookup table to apply rules to. Future development will provide more information on what the lookup table contains, in order to make this more useful. "Add group" adds another level in the logic (similar to adding parentheses in a logical statement). "Get SQL" shows you the equivalent SQL where clause to the rules that have been defined, while "get codes" applies the search and actually looks for codes.
- Concept - A concept can include codes for one or more other concepts, allowing hierarchical relationships to be defined (for example, an "any diabetes" concept could be defined which includes concepts for type 1 diabetes, type 2 diabetes, etc.). This type provides a search field to find existing concepts to add, with autocomplete. However, it may be useful to first browse the concepts to find the one you want (noting the ID if there are several similar concepts), before adding it here. Note that if a concept that you have included here as a component is updated, a new version of your concept that includes the new version of that child concept is automatically generated. If you create a concept that refers to someone else's concept, and they revoke permission, your concept will no longer be usable (though you will be able to access and edit it).
A version of the concept is saved automatically each time a component is added; it's not necessary to click the save concept button again after creating components.
Change History
Every time you make a change and save a component or the overall concept, a new version is generated in the change history. View versions by clicking on the magnifying glass in the history. It's possible to view previous versions of a concept and download and use the codes.
It's also possible to return to an older version of the concept by using the "revert" button in the historical view. This creates a new, latest version that is identical to the older version–it doesn't wipe out any of the history of what you have done. It's not possible to edit an older version: first you must revert to make it the latest, and then you can work on it again.
Fork
Any user who has permission to view a concept can copy it to a new, identical concept using the "fork" button (this can be done either to the latest version or an older version of a concept).